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What is Webexpenses and how does it work?

Webexpenses is a travel and expense management software that helps businesses automate their expense management process. It offers a variety of features to help businesses streamline their expense reporting, including:

  • Expense tracking: Webexpenses makes it easy for employees to track their expenses by providing a variety of ways to submit expense reports, including mobile app, web portal, and email.
  • Expense claims: Webexpenses helps employees to quickly and easily build and submit expense claims. The software automatically calculates reimbursements and routes claims for approval.
  • Workflow and control: Webexpenses offers advanced workflow and control features to help businesses manage their expenses more effectively. Businesses can set spending limits, define approval workflows, and generate reports.
  • ERP integration: Webexpenses integrates with popular ERP systems, making it easy for businesses to automate their expense management process.
  • Business tools: Webexpenses offers a variety of business tools to help businesses save money and improve their efficiency, such as airline discounts and missed travel recouping.
  • Account payable automation: Webexpenses automates the accounts payable process, eliminating the need for manual data entry and paper-based processing.
  • Online transactions and reimbursement: Webexpenses supports online transactions and reimbursement, making it easy for businesses to transfer funds to employees around the world.
  • Expense auditing: Webexpenses offers expense auditing features to help businesses identify and prevent fraud.

Webexpenses is a valuable tool for businesses of all sizes that are looking to automate their expense management process and reduce costs. It offers a variety of features that can help businesses streamline their expense reporting, improve compliance, and gain visibility into their spending.

Webexpenses Pricing

Pricing Model
Subscription , Quotation Based



$3,461  /Month

For 100 claimants

Hours saved per month : 45.8

Payback on system, in months : 2.7


  • Integrated + secure
  • Mobile expense app
  • Mileage tracking
  • Automated policy compliance
  • Corporate card matching
  • Petty cash management

Based upon the Number of Claimants, the pricing plan varies.



The software offers Custom pricing plan on basis of request.


Webexpenses Features

    • Card Spending TrackerAutomatically tracks the expense done using a linked debit or credit card.
    • Multi-level ApprovalA sequential and thorough review process to approve expenses.
    • Reconciliation SummaryA statement prepared to report total outstanding payments and receipts.
    • Tax ClaimHelps with tax reclaim on expenses and maximizes the tax benefit of the organization.
    • Bank Feed SyncCan sync with bank notification and fetch expenses to make entries in the record book.
    • Receipt ScannerOCR (Optical Character Recognition) tool to scan and upload a paper receipt to make entries on the go.
    • Receipt ManagementStore and manage receipts of the expenses incurred by the employees.
    • Multiple Reporting CurrencyReports entries from different origin currencies in the native exchange rate.
    • Spend ControlTo reduce spending and prevent unauthorized use by setting transactional control.
    • Reimbursement ManagementHelps in managing employee expenses claims and regularize the approval process.
    • Expense ApprovalManagers can review and approve expense reports. Expenses not in compliance are automatically flagged or rejected.
    • Third-party IntegrationThird-party integration means addition of necessary external data to an existing project using different APIs (Application Program Interfaces). Due to the third-party APIs the developers are able to build a new solution in a shorter period of time, using already existing components instead of creating a code for new ones from scratch.
    • Mileage TrackingFacilitates tracking mileage automatically and stop recording when a location is reached & it can produce IRS compliant reports
    • Time & Expense TrackingTime and expense tracking is the process of recording and tracking hours worked and expenses as they relate to projects. Time and expense tracking may provide multiple timesheet and expense views, configurable work time, overtime, approval, and expense reporting policies to allow organizations to effectively collect and manage time and expenses based on their unique requirements. It enables companies to reduce errors, duplicate entries, and administrative overhead. It can also reduce the amount of time it takes to collect and report project data, manage timesheets and remote data entry.

Webexpenses Technical details

Support 24/7 (Live rep)
Business Hours
Customer Type Freelancers
Large Enterprises
Medium Business
Small Business
API Location / Phone Number Austin, Texas / 1 888 927 2657
Deployment SaaS/Web/Cloud
Mobile – Android
Mobile – iOS
Official Website https://www.webexpenses.com/
Category Expense Management Software

Webexpenses FAQs

Webexpenses is Expense Management Software. Webexpenses offers the following functionalities:

  • Card Spending Tracker
  • Multi-level Approval
  • Reconciliation Summary
  • Tax Claim
  • Bank Feed Sync
  • Receipt Scanner
  • Receipt Management
  • Multiple Reporting Currency
  • Spend Control
  • Reimbursement Management
  • Expense Approval
  • Third-party Integration
  • Mileage Tracking
  • Time & Expense Tracking

Here`s a list of the best alternatives for Webexpenses:

  1. Simplifi
  2. Quicken
  3. Expensify
  4. Brex
  5. Emburse Certify

Yes, Webexpenses provides API.

Videos: Webexpenses

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