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What is vCita and how does it work?

Vcita is a powerful and user-friendly interface designed to help businesses grow their operations and increase their revenue. With their highly equipped system software, they provide clients with all the necessary tools to carry out their business activities and chores without any hassle. From attracting customers to tracking finances, Vcita has it all covered.

One of the standout features of Vcita is their ability to help businesses build lasting relationships with their clients. Their client cards provide a source to help businesses remember important details about their clients, allowing them to engage with clients on a more personal level. Additionally, Vcita allows businesses to engage with clients across multiple platforms, including Telegram, Facebook, and the web, making it easy to generate successful bookings from every possible source.

Vcita also provides businesses with the tools they need to collect payments like a pro, with actionable bills and friendly debit reminders. The software even allows businesses to create interactive widgets and offer promotions and coupons to their most loyal clients, making them feel valued and appreciated.

Another great feature of Vcita is their calendar upload function, which is accompanied by automated message reminders that help businesses stay on top of their appointments and greet clients on time. This ensures that businesses can provide their clients with the best possible service, which ultimately leads to increased customer satisfaction and loyalty.

Vcita offers new users a free trial, allowing them to test out the software and experience the benefits for themselves. Once the trial period is over, businesses can choose from a range of packages, with prices ranging from $19 to $75 per month, depending on their specific needs.

Overall, Vcita is an excellent solution for businesses looking to streamline their operations, increase their revenue, and provide their clients with the best possible service. With a range of powerful features and an intuitive interface, Vcita is a must-have for any business looking to take their operations to the next level.

vCita Pricing

Pricing Model
Free Trial , Subscription




$19  /Month  Billed Yearly

For 1 User


  • Client management
  • Secure client portal
  • Customized billing & invoicing workflows
  • E-signable estimates
  • Accept payments through various integrations: Stripe, Square, Paypal & Venmo
  • Online scheduling & Business calendar
  • Zoom integration
  • Online lead capturing widget
  • Reserve with Google integration
  • Automated billing
  • Automated reminders
  • Monthly SMS credit – inside US **: 100
  • Monthly SMS credit – outside US **: 20
  • Set-up & installation session (45 min.): $150 per Session
  • Support: Email


  • *Number of email / SMS campaigns in monthly quota.
  • ** Additional SMS messages can be purchased at a flat rate of 5 cents per SMS in the US or 10 cents per SMS outside of the US.


$45  /Month  Billed Yearly

For 1 User


  • Inclides features of Essentials plan, plus
  • Campaign recipients *: 5000
  • Email & SMS marketing campaigns
  • Online coupons
  • Remove “Powered by vcita” from online assets
  • SMS notifications & reminders
  • Monthly SMS credit – inside US **: 250
  • Monthly SMS credit – outside US **: 50
  • Google Analytics, QuickBooks integration
  • Set-up & installation session (45 min.): 1 free session
  • Support: Email + Phone
  • HIPAA Compliant + BAA

Based upon the Number of Users, the pricing plan varies.


$75  /Month  Billed Yearly

For 1 User


  • Includes features of Business plan, plus
  • Business performance reports
  • Automated campaigns: Send & customize automated campaigns
  • Campaign recipients *: 10000
  • Two-way texting with clients
  • Monthly SMS credit – inside US **: 500
  • Monthly SMS credit – outside US **: 100
  • Customize email templates & notification schemes
  • Zapier integration
  • Set-up & installation session (45 min.): 2 free sessions
  • Support: Priority

Based upon the Number of Users, the pricing plan varies.


vCita Features

    • Marketing ManagementDocuments, tracks and also helps to access all data pertaining to the marketing department
    • Employee ManagementHelps in automating, managing and accessing the data related to the employed staffs, records vital data, etc. in the enterprise
    • Training ManagementAutomates the documenting processes involved in training management and records the performance of employees during training sessions
    • Order ManagementHelps tracking, monitoring, supervising, and meeting deadlines concerning ordered goods in an automated and systematic way
    • SchedulingScheduling simply means the job or activity of planning the times at which particular tasks will be done or events will happen. Block scheduling or blocking is a type of academic scheduling used in schools in the American K-12 system, in which each pupil has fewer classes per day. It is more common in middle and high schools than in primary schools. Each class is scheduled for a longer period of time than normal (e.g. 90 minutes instead of 50). In one form of block scheduling, a single class will meet every day for a number of days, after which another class will take its place. In another form, daily classes rotate through a changing daily cycle. Blocks offer more concentrated experiences of subjects, with fewer, usually half as many if going through a schedule transfer, classes daily.
    • Vendor ManagementHelps to manage necessary data concerning vendors and allows easy access
    • Performance MetricsA performance metric is simply a measurement of performance. When managing a project, you can choose to use project performance metrics to track progress. Metrics are selected based on the goals of the project and critical factors for success.
    • CRMCustomer relationship management (CRM) is a technology for managing all your company’s relationships and interactions with customers and potential customers.
    • Project ManagementProject management is the use of procedures, strategies, expertise, knowledge, and experience to meet particular project goals within agreed-upon guidelines while adhering to project approval requirements. Final deliverables are limited by a finite timeframe and budget in project management.
    • PurchasingProcurement or purchasing is the act of obtaining goods, supplies, and/or services. Therefore, project procurement is obtaining all of the materials and services required for the project.
    • Billing and InvoicingBilling and invoicing feature allows you to bill project services directly to customers, employees and external service providers. Invoices can be created based on milestones, partial payments and final payments as well as at cost (time and material). Timesheets required in many industry sectors are generated by the system.
    • Inventory ManagementInventory management refers to the process of ordering, storing, using, and selling a company’s inventory. This includes the management of raw materials, components, and finished products, as well as warehousing and processing of such items. For companies with complex supply chains and manufacturing processes, balancing the risks of inventory gluts and shortages is especially difficult. To achieve these balances, firms have developed several methods for inventory management, including just-in-time (JIT) and materials requirement planning (MRP). nventory represents a current asset since a company typically intends to sell its finished goods within a short amount of time, typically a year. Inventory has to be physically counted or measured before it can be put on a balance sheet.
    • Financial ManagementFinancial management is a process which brings together planning, budgeting, accounting, financial reporting, internal control, auditing, procurement, disbursement and the physical performance of the project with the aim of managing project resources properly.
    • Time & Expense TrackingTime and expense tracking is the process of recording and tracking hours worked and expenses as they relate to projects. Time and expense tracking may provide multiple timesheet and expense views, configurable work time, overtime, approval, and expense reporting policies to allow organizations to effectively collect and manage time and expenses based on their unique requirements. It enables companies to reduce errors, duplicate entries, and administrative overhead. It can also reduce the amount of time it takes to collect and report project data, manage timesheets and remote data entry.

vCita Technical details

Support Business Hours
Customer Type Freelancers
Medium Business
Small Business
API Location / Phone Number Bellevue, Washington
Deployment SaaS/Web/Cloud
Mobile – Android
Mobile – iOS
Official Website
Category Business Management Software

vCita FAQs

vCita is Business Management Software. vCita offers the following functionalities:

  • Marketing Management
  • Employee Management
  • Training Management
  • Order Management
  • Scheduling
  • Vendor Management
  • Performance Metrics
  • CRM
  • Project Management
  • Purchasing
  • Billing and Invoicing

Here`s a list of the best alternatives for vCita:

  1. Calendly
  2. HoneyBook
  3. Thryv
  4. Acuity Scheduling
  5. Bitrix24

Yes, vCita provides API.

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Photos: vCita

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