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What is Spendesk and how does it work?

Spendesk is a spend management solution that helps companies of all sizes manage their spending more effectively. It offers a variety of features to help businesses streamline their expense management process, including:

  • Spend approvals: Spendesk allows businesses to set up approval workflows for employee spending. This helps to ensure that all spending is properly authorized and that the company’s budget is adhered to.
  • Company cards: Spendesk provides employees with company cards that can be used to make business-related purchases. These cards can be capped and set to expire, which helps to prevent fraud and overspending.
  • Invoice management: Spendesk allows businesses to manage their invoices electronically. This helps to streamline the invoice approval and payment process.
  • Expense reimbursements: Spendesk allows employees to submit their expense reports for reimbursement electronically. This helps to save time and hassle for both employees and the finance team.
  • Automated accounting: Spendesk integrates with popular accounting software packages to help businesses automate their accounting process. This can save businesses a significant amount of time and money.

In addition to its core features, Spendesk also offers a variety of other features, such as:

  • Single-use virtual cards: Spendesk allows businesses to generate single-use virtual cards for one-off purchases. This helps to prevent fraud and unauthorized spending.
  • Spending limits: Spendesk allows businesses to set spending limits for teams and individuals. This helps to control spending and ensure that the company’s budget is adhered to.
  • Approval workflows: Spendesk allows businesses to set up approval workflows for employee spending. This helps to ensure that all spending is properly authorized.
  • Purchase history reporting: Spendesk provides businesses with a report that shows their purchase history with a full audit trail of requests, reviews, approvals, and exports. This helps businesses to track their spending and identify areas where they can save money.
  • Real-time data: Spendesk provides businesses with real-time data on their spending. This helps businesses to stay on top of their finances and make informed decisions about their spending.

Overall, Spendesk is a powerful and versatile spend management solution that can help businesses of all sizes save time and money. It offers a variety of features that can help businesses to streamline their expense management process, control their spending, and gain visibility into their finances.

Spendesk Pricing

Pricing Model
Quotation Based




Up to 7 Seats

A simple solution for entrepreneurs & SMBs looking to manage all their day-to-day expenses


  • Virtual and physical cards
  • Supplier invoice tracking
  • Expense tracking & reimbursement
  • One approver
  • Automated receipt collection rules
  • Slack integration
  • Custom accounting exports
  • Xero integration



Unlimited Users

For SMBs looking to streamline their spend management process, all in one place


  • Virtual and physical cards
  • Supplier invoice tracking
  • Expense tracking & reimbursement
  • Unlimited approvers
  • Automated receipt collection rules
  • Slack integration
  • Custom accounting exports
  • Xero integration
  • Advanced set-up rules for physical cards



Unlimited Users

For established and growing businesses needing more flexibility, automation & control


  • Everything in Essentials plus:
  • Invoice tracking and payments
  • Purchase orders & 3-way matching (beta)
  • Team budgets


Spendesk Features
Expense Management Features

    • Card Spending TrackerAutomatically tracks the expense done using a linked debit or credit card.
    • Multi-level ApprovalA sequential and thorough review process to approve expenses.
    • Reconciliation SummaryA statement prepared to report total outstanding payments and receipts.
    • Tax ClaimHelps with tax reclaim on expenses and maximizes the tax benefit of the organization.
    • Bank Feed SyncCan sync with bank notification and fetch expenses to make entries in the record book.
    • Receipt ScannerOCR (Optical Character Recognition) tool to scan and upload a paper receipt to make entries on the go.
    • Receipt ManagementStore and manage receipts of the expenses incurred by the employees.
    • Multiple Reporting CurrencyReports entries from different origin currencies in the native exchange rate.
    • Spend ControlTo reduce spending and prevent unauthorized use by setting transactional control.
    • Reimbursement ManagementHelps in managing employee expenses claims and regularize the approval process.
    • Expense ApprovalManagers can review and approve expense reports. Expenses not in compliance are automatically flagged or rejected.
    • Third-party IntegrationThird-party integration means addition of necessary external data to an existing project using different APIs (Application Program Interfaces). Due to the third-party APIs the developers are able to build a new solution in a shorter period of time, using already existing components instead of creating a code for new ones from scratch.
    • Mileage TrackingFacilitates tracking mileage automatically and stop recording when a location is reached & it can produce IRS compliant reports
    • Time & Expense TrackingTime and expense tracking is the process of recording and tracking hours worked and expenses as they relate to projects. Time and expense tracking may provide multiple timesheet and expense views, configurable work time, overtime, approval, and expense reporting policies to allow organizations to effectively collect and manage time and expenses based on their unique requirements. It enables companies to reduce errors, duplicate entries, and administrative overhead. It can also reduce the amount of time it takes to collect and report project data, manage timesheets and remote data entry.

Spendesk Technical details

Support Business Hours
Customer Type Large Enterprises
Medium Business
Small Business
API NA Location / Phone Number Paris, France
Deployment SaaS/Web/Cloud
Mobile – Android
Mobile – iOS
Official Website https://www.spendesk.com/
Category Expense Management Software

Spendesk FAQs

Spendesk is Expense Management Software. Spendesk offers the following functionalities:

  • Card Spending Tracker
  • Multi-level Approval
  • Reconciliation Summary
  • Tax Claim
  • Bank Feed Sync
  • Receipt Scanner
  • Receipt Management
  • Multiple Reporting Currency
  • Spend Control
  • Reimbursement Management
  • Expense Approval
  • Third-party Integration
  • Mileage Tracking
  • Time & Expense Tracking

Here`s a list of the best alternatives for Spendesk:

  1. Simplifi
  2. Quicken
  3. Pleo
  4. Payhawk
  5. Expensify

No, Spendesk does not provide API.

Videos: Spendesk

Photos: Spendesk

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