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What is Payhawk and how does it work?

Payhawk is an expense management app that helps businesses of all sizes automate their expense reporting and manage their employee spending. It offers a variety of features to help businesses streamline their expense management process, including:

  • Automated expense reporting: Payhawk automatically generates expense reports based on employee transactions, eliminating the need for manual data entry.
  • Real-time expense tracking: Payhawk provides managers with real-time visibility into employee spending, so they can identify and address any potential problems early on.
  • Invoice tracking: Payhawk allows employees to easily photograph and upload receipts of invoices, which are then automatically matched to transactions.
  • Spend management: Payhawk gives managers the ability to set spending limits for employees and issue both physical and virtual cards instantly. They can also enable or disable the feature of ATM cash withdrawals and prevent card sharing.

Payhawk is a valuable tool for businesses of all sizes that are looking to automate their expense management process and improve their visibility into employee spending. It can help businesses save time and money, and reduce the risk of fraud and errors.

Here is an example of how a business can use Payhawk:

A business is looking to automate its expense reporting process and improve its visibility into employee spending. They implement Payhawk and issue Payhawk cards to all of their employees. Employees can then use their Payhawk cards to make all business-related purchases. Payhawk automatically generates expense reports for each employee, which are then reviewed and approved by the manager. The manager can also use Payhawk to track employee spending in real time and set spending limits.

Payhawk is a powerful and versatile expense management app that can help businesses of all sizes streamline their expense management process and improve their visibility into employee spending. It is a good choice for businesses of all sizes, from startups to large enterprises.

Additional benefits of using Payhawk:

  • Reduced risk of fraud and errors: Payhawk’s automated expense reporting and real-time tracking capabilities help to reduce the risk of fraud and errors.
  • Improved compliance: Payhawk helps businesses comply with expense reporting requirements by automatically generating reports that are compliant with local and global regulations.
  • Increased employee satisfaction: Payhawk makes it easy for employees to submit their expenses and get reimbursed quickly, which can lead to increased employee satisfaction.

Overall, Payhawk is a comprehensive expense management solution that can help businesses of all sizes streamline their expense management process, save time and money, and reduce the risk of fraud and errors.

Payhawk Pricing

Pricing Model
Free Trial , Subscription , Quotation Based


Premium Cards

€149 per Month plus €9 per Month per card

Corporate Visa cards with built-in spend rules and automated collection of receipts


  • Physical Visa Commercial Debit cards
  • Virtual Visa Commercial Debit cards
  • One-click card issuing and freezing of cards
  • Up to 6 times better exchange rates than banks
  • Local accounts in EUR, GBP
  • Google Pay
  • Apple Pay
  • Monthly spend limit
  • Single transaction limit
  • ATM withdrawal control
  • Cards with recurring monthly limits
  • Top-up requests and approvals
  • Manage spend policies for multiple cards
  • Mobile app for cardholders
  • Real-time notifications
  • Automatic creation of expenses in real-time after every payment
  • Push and email reminders for missing documents
  • Multline items for receipts with different VAT rates, cost centers etc.
  • Supplier information (Optional)
  • VAT number (Optional)
  • VAT amount (Optional)
  • Invoice number (Optional)
  • Close and archive accounting periods (Optional)
  • Basic export (Excel, CSV)
  • Developer APIs
  • Accounting integrations (Xero, Quickbooks, Datev)
  • Teams management
  • Employee, accountant and manager roles
  • Projects, cost centers and other labels
  • Multi-entity management
  • Live chat and lightning-fast support

All-In-One Spend

€299 per Month plus €9 per Month per card

Integrated financial stack to control cards, invoices, payments and cash.


  • Includes features of Premium Cards plan, plus
  • Unpaid invoices management
  • Out of pocket cash expenses
  • Reimbursable expenses to employees
  • Mark bills as paid
  • AI-assisted OCR for cash payments and bills
  • Free SEPA and Faster Payments of bills
  • Supplier information
  • VAT number
  • VAT amount
  • Invoice Number
  • Close and archive accounting periods

Enterprise Suite


Starts at 20 seats

Enterprise grade solution designed for companies expanding internationally


  • Includes features of All-In-One Spend plan, plus
  • Rule-based approval workflow
  • Enterprise connectors (Workday, Microsoft Dynamics 365)
  • Enterprise Authentication (SSO and SAML)
  • Dedicated account manager
  • 24/7 proactive support
  • On-site or online webinar trainings


Payhawk Features

    • Card Spending TrackerAutomatically tracks the expense done using a linked debit or credit card.
    • Multi-level ApprovalA sequential and thorough review process to approve expenses.
    • Reconciliation SummaryA statement prepared to report total outstanding payments and receipts.
    • Receipt ScannerOCR (Optical Character Recognition) tool to scan and upload a paper receipt to make entries on the go.
    • Receipt ManagementStore and manage receipts of the expenses incurred by the employees.
    • Multiple Reporting CurrencyReports entries from different origin currencies in the native exchange rate.
    • Spend ControlTo reduce spending and prevent unauthorized use by setting transactional control.
    • Reimbursement ManagementHelps in managing employee expenses claims and regularize the approval process.
    • Expense ApprovalManagers can review and approve expense reports. Expenses not in compliance are automatically flagged or rejected.
    • Third-party IntegrationThird-party integration means addition of necessary external data to an existing project using different APIs (Application Program Interfaces). Due to the third-party APIs the developers are able to build a new solution in a shorter period of time, using already existing components instead of creating a code for new ones from scratch.
    • Time & Expense TrackingTime and expense tracking is the process of recording and tracking hours worked and expenses as they relate to projects. Time and expense tracking may provide multiple timesheet and expense views, configurable work time, overtime, approval, and expense reporting policies to allow organizations to effectively collect and manage time and expenses based on their unique requirements. It enables companies to reduce errors, duplicate entries, and administrative overhead. It can also reduce the amount of time it takes to collect and report project data, manage timesheets and remote data entry.
    • Tax ClaimHelps with tax reclaim on expenses and maximizes the tax benefit of the organization.
    • Bank Feed SyncCan sync with bank notification and fetch expenses to make entries in the record book.
    • Mileage TrackingFacilitates tracking mileage automatically and stop recording when a location is reached & it can produce IRS compliant reports

Payhawk Technical details

Support 24/7 (Live rep)
Business Hours
Customer Type Individuals
Large Enterprises
Medium Business
Small Business
API Location / Phone Number London, United Kingdom / +44 20 3318 4187
Deployment SaaS/Web/Cloud
Mobile – Android
Mobile – iOS
Official Website
Category Expense Management Software

Payhawk FAQs

Payhawk is Expense Management Software. Payhawk offers the following functionalities:

  • Card Spending Tracker
  • Multi-level Approval
  • Reconciliation Summary
  • Receipt Scanner
  • Receipt Management
  • Multiple Reporting Currency
  • Spend Control
  • Reimbursement Management
  • Expense Approval
  • Third-party Integration
  • Time & Expense Tracking

Here`s a list of the best alternatives for Payhawk:

  1. Simplifi
  2. Quicken
  3. Pleo
  4. Spendesk
  5. Expensify

Yes, Payhawk provides API.

Videos: Payhawk

Photos: Payhawk

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