MobileXpense

MobileXpense

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What is MobileXpense and how does it work?

MobileXpense is a comprehensive expense tracking and management platform that helps businesses of all sizes streamline their expense management process. It offers a variety of features to automate expense input and approval workflows, manage travel and global expenses, and ensure compliance.

Here are some of the key features of MobileXpense:

  • Expense tracking: MobileXpense provides users with a simple and easy-to-use interface for tracking their expenses. Users can manually enter expenses or use the SpendCatcher™ feature to automatically extract expense information from receipts and invoices.
  • Expense approval: MobileXpense allows businesses to create custom expense approval workflows to ensure that expenses are reviewed and approved by the appropriate personnel.
  • Travel management: MobileXpense offers best-practice travel management features that allow users to plan and authorize their business trips, create budgets, and implement company policies. MobileXpense also integrates with travel agency services to provide a seamless travel booking experience.
  • Compliance: MobileXpense helps businesses comply with local and global tax and expense regulations. It includes a variety of compliance features, such as built-in compliance templates, real-time notifications, and audit trails.

MobileXpense is a valuable tool for businesses of all sizes that are looking to streamline their expense management process, save time and money, and improve compliance.

Here is an example of how a business can use MobileXpense:

A business owner uses MobileXpense to manage their employees’ travel and expense reporting. Employees can use the MobileXpense app to submit their expenses, and the business owner can review and approve expenses from anywhere. MobileXpense automatically categorizes expenses and routes them to the appropriate approvers for review. Once expenses are approved, MobileXpense automatically generates reports that the business owner can use to track spending and identify areas where costs can be reduced.

MobileXpense is a powerful and versatile expense management platform that can help businesses of all sizes improve their financial efficiency and compliance.

MobileXpense Pricing

Pricing Model
Quotation Based , Subscription

YEARLY


Starter

Custom

For 15 – 50 Active users per month

Starting from €5 per user per month

Your starter pack for expense automation and effortless expenses.

Features

  • Benefit from 20+ years of experience
  • Personalised support
  • Global compliance
  • OCR scanner
  • Mobile app with AI-enhanced expense capture
  • Compliant mileage expenses
  • Automatic VAT calculation
  • Cost centre & project allocation

Add-ons

  • Travel
  • SpendController
  • VAT recovery
  • Healthcare compliance
  • SAF-T

Based upon the Number of Active users, the pricing plan varies.


Essentials

Custom

The ideal pack for smaller international organisations.

Features

  • Benefit from 20+ years of experience
  • Personalised support
  • Global compliance
  • OCR scanner
  • Mobile app with AI-enhanced expense capture
  • Compliant mileage expenses
  • Automatic VAT calculation
  • Cost centre & project allocation
  • Credit card data feed
  • Per diem allowances
  • Digital signature
  • Your policies : Single
  • Your workflow : Simple
  • Integrations : Standard
  • Includes features of Add-ons


Advanced

Custom

The plan for large multinational organisations with complex needs.

Features

  • Benefit from 20+ years of experience
  • Personalised support
  • Global compliance
  • OCR scanner
  • Mobile app with AI-enhanced expense capture
  • Compliant mileage expenses
  • Automatic VAT calculation
  • Cost centre & project allocation
  • Credit card data feed
  • Per diem allowances
  • Digital signature
  • Your policies : Multiple
  • Your workflow : Multiple
  • Integrations : Tailored
  • Your own branding
  • Single sign-on
  • Cash advance
  • Includes features of Add-ons

 

MobileXpense Features

    • Card Spending TrackerAutomatically tracks the expense done using a linked debit or credit card.
    • Multi-level ApprovalA sequential and thorough review process to approve expenses.
    • Reconciliation SummaryA statement prepared to report total outstanding payments and receipts.
    • Tax ClaimHelps with tax reclaim on expenses and maximizes the tax benefit of the organization.
    • Bank Feed SyncCan sync with bank notification and fetch expenses to make entries in the record book.
    • Receipt ScannerOCR (Optical Character Recognition) tool to scan and upload a paper receipt to make entries on the go.
    • Receipt ManagementStore and manage receipts of the expenses incurred by the employees.
    • Multiple Reporting CurrencyReports entries from different origin currencies in the native exchange rate.
    • Spend ControlTo reduce spending and prevent unauthorized use by setting transactional control.
    • Reimbursement ManagementHelps in managing employee expenses claims and regularize the approval process.
    • Expense ApprovalManagers can review and approve expense reports. Expenses not in compliance are automatically flagged or rejected.
    • Third-party IntegrationThird-party integration means addition of necessary external data to an existing project using different APIs (Application Program Interfaces). Due to the third-party APIs the developers are able to build a new solution in a shorter period of time, using already existing components instead of creating a code for new ones from scratch.
    • Mileage TrackingFacilitates tracking mileage automatically and stop recording when a location is reached & it can produce IRS compliant reports
    • Time & Expense TrackingTime and expense tracking is the process of recording and tracking hours worked and expenses as they relate to projects. Time and expense tracking may provide multiple timesheet and expense views, configurable work time, overtime, approval, and expense reporting policies to allow organizations to effectively collect and manage time and expenses based on their unique requirements. It enables companies to reduce errors, duplicate entries, and administrative overhead. It can also reduce the amount of time it takes to collect and report project data, manage timesheets and remote data entry.

MobileXpense Technical details

Support 24/7 (Live rep)
Business Hours
Online
Customer Type Large Enterprises
Medium Business
Small Business
API NA Location / Phone Number Brussels, Belgium / +32 2 209 62 49
Deployment SaaS/Web/Cloud
Mobile – Android
Mobile – iOS
Official Website https://www.mobilexpense.com/
Category Expense Management Software

MobileXpense FAQs


MobileXpense is Expense Management Software. MobileXpense offers the following functionalities:

  • Card Spending Tracker
  • Multi-level Approval
  • Reconciliation Summary
  • Tax Claim
  • Bank Feed Sync
  • Receipt Scanner
  • Receipt Management
  • Multiple Reporting Currency
  • Spend Control
  • Reimbursement Management
  • Expense Approval
  • Third-party Integration
  • Mileage Tracking
  • Time & Expense Tracking


Here`s a list of the best alternatives for MobileXpense:

  1. Simplifi
  2. Quicken
  3. Concur Expense
  4. Expensify
  5. Webexpenses


No, MobileXpense does not provide API.

Videos: MobileXpense

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