Microsoft Visio

Microsoft Visio

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What is Microsoft Visio and how does it work?

Visio Online is a powerful diagramming software that operates as a SaaS solution and eliminates the need for additional software and hardware installations. This feature makes it accessible on various platforms such as Windows and Mac, making it easy for users to create diagrams and charts on the go.

Visio Online supports businesses with online support throughout business hours, ensuring users receive prompt assistance when needed. The software features a wide range of tools that help create beautiful flowcharts, org charts, network diagrams and other complex engineering designs with ease.

Visio Online comes equipped with a comprehensive range of templates that further simplify the process of creating charts and diagrams. This feature helps users to create professional-looking diagrams quickly and easily, thus saving time and effort.

The multi-user collaboration feature of Visio Online enables real-time collaboration, where users can share their work and receive feedback and comments from their teammates. This feature helps users to improve their ideas and create better diagrams through collaborative efforts.

Visio Online features organization charting tools that help users to create hierarchical charts with ease, making it an ideal solution for businesses that need to create such charts regularly. However, the software does not come with data import/export facilities, making it challenging to work with data from external sources.

Overall, Visio Online is a powerful and user-friendly diagramming tool that is accessible on multiple platforms and is ideal for businesses that need to create professional-looking diagrams quickly and efficiently. With its comprehensive range of templates, real-time collaboration feature, and organization charting tools, Visio Online is an excellent solution for businesses and professionals in a range of industries.

Microsoft Visio Pricing

Pricing Model
Free Trial , One-time license , Subscription


Visio Online Plan 1

$5  /User/Month

Work virtually anywhere, anytime with the web version of Visio (desktop version not included). Includes 2 GB of OneDrive for Business cloud storage.​


  • Save diagrams to OneDrive for Business and view diagrams from virtually anywhere online​
  • Coauthor, edit, and comment on diagrams in real time within the Visio web app
  • See where coauthors are working in the canvas with a simple presence indicator​
  • Create, view, edit, and collaborate on diagrams within Microsoft Teams¹​
  • View and share diagrams connected to real-time data
  • Embed Visio diagrams into Power BI dashboards and connect those diagrams to Power BI data2
  • Use almost any browser to create, edit, and share diagrams​
  • Start with a simple Getting Started experience and powerful search
  • Choose from a variety of starter diagrams and get up to speed quickly with contextual tips and tricks​
  • Add flyout shapes, insert and delete shapes with connection healing, and change shapes while preserving diagram layout and shape metadata
  • Enjoy familiar layout features, such as auto align and distribute, and Smart Guides​
  • AutoSave your work – enabled by default for Visio for the web diagrams
  • Use touch to work more naturally on a touch-enabled device​
  • View shapes in full fidelity online with intuitive pan and zoom functionality​
  • Save diagrams locally in PNG or JPEG format with customization options for resolution, background color, transparency, and size​
  • Add hyperlinks to shapes that redirect to external sites, email addresses, files stored online, or pages within the same file​
  • Edit shapes using Control Points, and easily apply themes to create modern diagrams
  • Use templates for basic flowcharts, cross-functional flowcharts (or swim lane diagrams), and block diagrams ​to create impactful stories​
  • Choose from dozens of built-in, versatile templates and stencils, including Matrix, Cycle, Pyramid, and Venn​
  • Sketch your Azure or Amazon Web Services architecture with access to hundreds of Azure and AWS shapes
  • Illustrate how devices and networks all work together with a variety of basic and detailed network templates, shapes, and connector tools
  • Visualize your systems and software using a rich repository of IT content including Entity Relationship Diagrams (ERD) and UML Diagrams​
  • Model the behavior of systems and functions of a process with Specification and Description Language (SDL)
  • Annotate your shapes with informative text by attaching callouts to shapes
  • Get accessibility support with Narrator, Accessibility Checker, and high-contrast support
  • Help secure diagrams with Microsoft Information Rights Management (IRM)4
  • Support compliance with General Data Protection Regulation (GDPR)
  • View .vsd files created in Visio 2000 and later versions
  • Get support for UML 2.5 process standards

Note :

  • 1 Requires a Microsoft 365 subscription to use Microsoft Teams
  • 2 Requires a Power BI subscription for editing
  • 3 Requires an Office 365 commercial or standalone subscription to SharePoint
  • 4 Setting IRM permissions is only available in the Visio desktop app; however, those permissions are honored for Visio files stored online and accessed through the Visio web app
  • 5 Requires a license for the desktop version of Office apps
  • 6 Data connectivity to these sources requires an Office 365 subscription for Excel, Exchange, or SharePoint; Exchange and SharePoint can also be purchased as their own subscription; SQL Server and Azure Active Directory are sold separately, too
  • 7 Requires a Power Automate subscription
  • 8 Some features of Visio Plan 2 are only available in the Visio desktop app
  • 9 Requires an Office 365 commercial or standalone subscription to OneDrive for Business or SharePoint
  • 10 All editors must be using the Visio Professional desktop app and the file must be stored in OneDrive or SharePoint

Visio Online Plan 2

$15  /User/Month

Enjoy all the features of Visio Plan 1, plus additional integrations with Microsoft 365. Collaborate on diagrams with your choice of the web version of Visio or the always up-to-date Visio desktop app. Includes 2 GB of OneDrive for Business cloud storage.​


  • Includes features of Visio Online Plan 1 plan, plus
  • Get support for ruler, layers, and grids on canvas​
  • Leverage the power of Shape Sheet to describe visual relationships between elements in your diagram​
  • Validate your structured diagrams against pre-defined rules and fix the issues identified
  • Create a report of shape data that lists the text or data that is associated with your shapes​
  • Use Document Stencil to create a collection of shapes and quickly use them in your document​
  • Use Drawing Explorer to view and alter objects and elements in your drawing
  • Export diagrams in SVG format with an option to include or exclude their Visio data​
  • Navigate through commands with Tell Me integration
  • Use your finger or pen to draw and annotate on a touch-enabled device
  • Apply shape effect options, like shadow, bevel, glow, and others
  • Visualize your organizational structure using org chart templates and samples
  • Brainstorm and organize your ideas visually using mind maps
  • Represent business processes graphically with a rich set of Business Process Model and Notation (BPMN) and Integration Definition for Process Modeling (IDEF0) content
  • Quickly create high-fidelity mockups and prototypes of your websites with web and mobile wireframe
  • Bring your architecture designs to life with a rich library of floor plan templates and samples
  • Get an overhead view of your office space, residential area, or public transportation route with templates for office layouts and directional maps
  • Access templates and sample diagrams that cover core education and extracurricular activities, including algebra, chemistry, physics, music, and sports
  • Communicate project schedules, tasks, and progress with timeline diagrams, Gantt charts, and Program Evaluation and Review Technique (PERT) charts
  • Create accurate, detailed business diagrams with templates for IT Infrastructure Library (ITIL) diagrams, PivotDiagrams, Six Sigma, and value stream maps
  • Create detailed engineering diagrams with templates for basic electrical and Piping and Instrumentation Diagrams (P&ID)
  • Develop clear and professional design plans with templates for HVAC plans and plant layout
  • Simplify your system design process with Lightweight Directory Access Protocol (LDAP) and rack diagrams
  • Design a SharePoint workflow in Visio or import a workflow from SharePoint Designer for Visio to generate a diagram3
  • Use containers to visually group your Visio shapes together and perform operations on the group
  • Access more than 250,000 shapes through Visio’s online content ecosystem
  • Access a rich repository of partner-created diagrams for a variety of industries
  • Edit .vsd files created in Visio 2000 and later versions
  • Get extended support for various process standards in Visio desktop, including BPMN 2.0, and IEEE
  • Validate diagrams using built-in and extendable business rules
  • Import DWG files, including enhanced file format support
  • Create diagrams from Excel data5
  • Apply a rich set of data graphics, icons, and colors to visualize data
  • Link diagram shapes to data from multiple sources, including Excel, SharePoint lists, and SQL Server6
  • Generate org charts from data sources like Excel, Exchange, or Azure Active Directory6
  • Export parts of your diagram to PowerPoint for easy sharing and consumption5
  • Automatically export Visio process diagrams, including shapes and their metadata, to Word5
  • Export Visio workflows to Power Automate to quickly automate business processes7
  • Fully installed and always up-to-date version of Visio for Windows PC8
  • Each user can install the Visio desktop app on up to 5 PCs
Screenshot of the Vendor Pricing Page

Learn more about Microsoft Visio pricing.


Microsoft Visio Features

    • Diagram TemplatesFeatures templates or themes to help in creating diagrams without any hassle
    • Organizational ChartingHelps in designing a chart that visually represents the internal structure of an organization
    • Mind MapHelps in creating mind maps to enable one capturing the thoughts and bringing them into reality in the visual form
    • FlowchartHelps in creating flowcharts to depict workflow, process steps or an algorithm
    • Data Import-ExportHelps in importing and exporting data
    • For DevelopersHelpful for Information Technology (IT) developers to design engaging applications
    • Drag and DropDrag and drop is a feature that allows users to pick an object or a section of text and drag or “drop” it to a desired position. It can be used to invoke a wide range of actions or to create different types of associations between two abstract objects in general. The drag and drop method is designed to make moving and copying objects easy for users.
    • Multi-User CollaborationThe process of collaborating by more various users on the same account for the purpose of reaching the same goal is known as Multi-User Collaboration.

Microsoft Visio Technical details

Support Business Hours
Customer Type Medium Business
Small Business
API NA Location / Phone Number Redmond, Washington
Deployment SaaS/Web/Cloud
Mobile – iOS
Installed – Windows
Installed – Mac
Official Website
Category Diagramming Software

Microsoft Visio FAQs

Microsoft Visio is Diagramming Software. Microsoft Visio offers the following functionalities:

  • Diagram Templates
  • Organizational Charting
  • Mind Map
  • Flowchart
  • Data Import-Export
  • For Developers
  • Drag and Drop
  • Multi-User Collaboration

Learn more about Microsoft Visio features.

Here`s a list of the best alternatives for Microsoft Visio:

  1. Lucidchart
  2. Rutamsoft Project Management
  3. Miro
  4. Google Analytics
  5. Microsoft PowerPoint

No, Microsoft Visio does not provide API.

Videos: Microsoft Visio

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