Invoice Ninja

Invoice Ninja

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What is Invoice Ninja and how does it work?

Invoice Ninja is a cloud-based invoicing software that offers a wide range of features and benefits, including:

  • Free plan with all basic features: Invoice Ninja offers a 100% free plan that includes all the essential features you need to create and manage invoices, such as unlimited invoices and clients, custom branding, and online payments.
  • Paid plans with additional features: Invoice Ninja also offers two paid plans, Pro and Enterprise, which offer a variety of additional features, such as custom URL branding, custom invoice designs, recurring invoices, and time tracking.
  • Third-party file attachments: Invoice Ninja allows you to attach third-party files to your invoices, such as contracts, estimates, and work samples. This makes it easy to send all of the relevant information to your clients in one place.
  • Email invoicing: Invoice Ninja allows you to email invoices directly to your clients from the software. This saves time and hassle, and it also ensures that your invoices are always sent on time.

Other benefits of using Invoice Ninja:

  • Easy to use: Invoice Ninja is designed to be easy to use, even for users with no prior experience with invoicing software.
  • Secure: Invoice Ninja stores all of your data securely in the cloud.
  • Affordable: Invoice Ninja’s pricing plans are very affordable, making it a great option for businesses of all sizes.

Overall, Invoice Ninja is a comprehensive and user-friendly invoicing software that offers a wide range of features and benefits. It is a great option for businesses of all sizes who are looking for an easy-to-use, affordable, and secure invoicing solution.

Invoice Ninja Pricing

Pricing Model
Free Trial , Freemium , Subscription


Free Forever



  • 20 Clients + Unlimited Invoices & Quotes
  • 4 Professional Invoice & Quotation Templates
  • Brand Invoices with your Company Logo
  • Accept Payments Online with a Click
  • Auto-Billing & Recurring Invoices
  • Product/Item Library Management
  • Create Projects & Track Billable Time
  • Manage Projects with Kanban Boards
  • Setup Vendors & Track Expenses
  • Tax Rate Settings per Line or Invoice Total
  • Alerts when Invoices are Sent/Viewed/ Paid
  • Client-Side Invoice & Payment History Portal
  • Accept Deposits & Partial Payments
  • Real-time Invoice .PDF Creation
  • Google Analytics Integration
  • Setup Credit Card Gateway Fees
  • Invoice & Quotation Emails Delivery Statistics
  • Support Automatic Currency Conversions

Ninja Pro Plan

$10  /Month


  • Unlimited Clients & Invoices & Quotes
  • 10 Professional Invoice & Quote Template Designs
  • Branded URL Option: “YourBrand””
  • Remove “Created by Invoice Ninja” from Invoices
  • Enable Invoice Emails to be Sent via Gmail
  • Setup Custom Settings for Different Client “Groups”
  • Create Client Subscriptions: Recurring & Auto-billing
  • API Integration with 3rd Party Apps & Platforms
  • Optional Password Protected Client-Side Portal
  • Setup & Customize Payment Auto-Reminder Emails
  • Auto-Attached Invoice PDF’s to Client Emails
  • Display Clients E-Signature on Invoices & Quotes
  • Enable a Client Required “Approve Terms’ Checkbox
  • Reports: Invoices, Quotes, Expenses, P&L’s & more
  • Bulk Emailing of Invoices, Quotes, Credits & more
  • Interlink Multiple Companies (x10) with 1 Login
  • Customize Invoice Designs & Email Templates

Enterprise Plan

$14  /Month

For 1-2 Users


  • Includes features of Free Forever plan and Ninja Pro plan, plus
  • Create Additional Account Users (up to 20!) & Set Access Permissions per User
  • Attach 3rd Party Files to Emails & Client-Side Portal (pdf, jpg, png, ppt, xls, doc, & more)!
  • Fully Branded Client Portal: “”

Based upon the Number of Users, the pricing plan varies.


Invoice Ninja Features

    • Tax CalculatorAutomatically calculates the detailed tax amount at the latest tax slab rate
    • Payment RemindersHelps to chase payments as they come due with automated payment reminders
    • Quotes (Estimates)An estimate, as the name implies, is a rough estimate of how much anything would cost. A construction contractor, for example, may collaborate with the customer to determine their requirements. They’ll then go over the resources and materials required to complete the project. Finally, they’ll allocate prices, which they normally do by soliciting quotes from other vendors.
    • Payment ProcessingHelps to manage automated transactions across various online channels
    • Contact DatabaseA contact database allows a company to handle and coordinate information about its clients, customers, and other contacts more efficiently. Due to a large number of contacts and workers dealing with these contacts, many organizations often encounter duplicate data or incomplete details on contacts. When contact information is collected in a single, easy-to-use database, it provides a central location and a straightforward way to locate this type of information.
    • Recurring (Subscription Billing)Billing consumers on a time determined basis for products or services received
    • Project BillingProject billing is the ability to quickly generate invoices based on project details and design billing schedules meeting your customer demands is the final piece in maximizing the profitability of your projects.
    • Online PaymentsOnline payment refers to money that is exchanged electronically. Online payment usually is the transaction that results in transfer of monetary funds from the customer bank or credit card account to your bank account.
    • Online InvoicingOnline Invoicing is performed using an Online Invoicing and billing Software, which automates all kinds of invoicing operations for your business. It is user-administered and therefore can be easily customized by your in-house staff according to your business needs.
    • Mobile PaymentsA mobile payment is a payment made for a product or service through a portable electronic device such as a tablet or cell phone. Mobile payment technology can also be used to send money to friends or family members, such as with the applications PayPal and Venmo.
    • Invoice HistoryThe Invoice History Report is needed to justify the balance for a given range of invoices. It helps you to quickly identify and review a detailed list of all activities pertaining to a specific invoice including all payments, gain/loss, credit/debit memos, and discounts.
    • Hourly BillingHourly billing is the most common billing method across service industries. It involves dynamic generation of billing records for projects, bringing together time, expenses, retainer balances, amounts owed and paid, and other information.
    • Customizable InvoicesThe information on the invoices you make is shown using a template. Customizing the templates allows you to change the way invoice information is presented. Some software offer customizable invoices that allow you to put details like contact information, due amount, due date, product description, payment details, additional notes, terms & conditions, etc. as per your need.
    • Customer PortalA customer portal is a website designed to give current customers access to services and information they need. It’s usually private and secure, requiring log-on.
    • Contingency BillingHandling of bills related to contingencies
    • Multi-CurrencyMulti-currency means using more than one currency (such as Canadian currency and American currency) in a multi currency bank account.
    • Offline PaymentsHelps to record cash and credit payments on retail operations
    • Dunning ManagementHelps to manage complications of credit card payment decline and inform the customer of failed charges.

Invoice Ninja Technical details

Support Online Customer Type Freelancers
Medium Business
Small Business
API Location / Phone Number Fort Myers, Florida
Deployment SaaS/Web/Cloud
Mobile – Android
Mobile – iOS
Official Website
Category Billing and Invoicing Software

Invoice Ninja FAQs

Invoice Ninja is Billing and Invoicing Software. Invoice Ninja offers the following functionalities:

  • Tax Calculator
  • Payment Reminders
  • Quotes (Estimates)
  • Payment Processing
  • Contact Database
  • Recurring (Subscription Billing)
  • Project Billing
  • Online Payments
  • Online Invoicing
  • Mobile Payments
  • Invoice History
  • Hourly Billing
  • Customizable Invoices
  • Customer Portal
  • Contingency Billing
  • Multi-Currency

Here`s a list of the best alternatives for Invoice Ninja:

  1. Quickbooks
  2. Wave
  3. Zoho Books
  4. Akaunting
  5. Crater

Yes, Invoice Ninja provides API.

Videos: Invoice Ninja

Photos: Invoice Ninja

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